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Program Partners

EXPO Exhibitor Information

Learn how to register and participate in our biggest outreach event of the year, UCSD Study Abroad EXPO.


Come help us work towards our goal of sending 50% of our undergraduate students abroad.

EXPO 2018 Info

Date: Monday, October 22, 2018
Time: 11:00am – 3:00pm
Location of Fair: Price Center Ballroom West, UC San Diego

Check-in time: 9:00am–10:00am 

Check-in location:  Study Abroad office Dance Hall (programming space in University Center 409 at the back of the building on Russell Lane just north of the intersection with Rupertus Lane)

Registration, Shipping Materials, Schedule, Arrival Information


Registration

EXPO Registration Form  Registration is now closed.

Cancellation policy:

You will receive a full refund if we receive written (email) notification to abroad@ucsd.edu by October 12, 2018; no refunds thereafter regardless of reason, including no-shows on the day of the event.


Shipping Materials

If you need to send materials for the fair, we are only accepting up to 5 boxes: Boxes must arrive between September 3 – October 5, 2018. On each box, please clearly mark your packages "FOR STUDY ABROAD EXPO," print your organization name clearly on each box, label each box (1 of 5, for example) and send them to our office:

University of California San Diego
Study Abroad UC San Diego EXPO
c/o Sheri Liebovich
9500 Gilman Drive #0095
(Add "Russell Lane and Rupertus Lane" for FedEx/UPS shipments.)
La Jolla, CA 92093-0095
Phone: 858-534-1123

We will deliver all boxes received by October 5th to your assigned table on the morning of the fair. We request that you send no more than 5 boxes as our storage space is limited, and unless discussed beforehand, we cannot keep extra materials after the fair day.

You are responsible for sending your boxes in a trackable manner so that you know that all of your boxes have arrived.

Boxes must have arrived to Study Abroad UC San Diego by October 5, 2018 in order for us to guarantee they will be at the fair.  


Schedule

7:00am–9:00am: Boxes that have been shipped and have arrived by October 5, 2018 will be taken to fair tables

9:00am–10:00am:  ARRIVAL INFORMATION: Take an Uber/Lyft/Taxi directly to our Study Abroad office Dance Hall (programming space at the back of the University Center 409 building) on Russell Lane just north of the intersection with Rupertus Lane  

9:00am–10:00am: Check-in and enjoy the Exhibitor Breakfast in Study Abroad office Dance Hall

10:00am–10:30am: Welcome and orientation in Study Abroad office Dance Hall

10:30–11:00am: Our staff will direct you to the Price Center West Ballroom (2nd level) for fair/table preparation

11:00am–3:00pm: Fair open to the public

12:00pm–1:00pm: Lunch delivery to tables

3:00pm Closing of fair 


Transportation and Accommodations

You can reach San Diego by car, by train, or by air. If you drive, we recommend coming south the evening before and spending the night in San Diego. Be sure to identify yourself as a UC San Diego visitor when making hotel reservations to qualify for the special rates (subject to change) on the list.


Arrival Information

PLEASE READ – ARRIVAL INFORMATION!

NOTE HOW TO ARRIVE TO CAMPUS – TAKE AN UBER/LYFT/TAXI OR PARK AT YOUR OWN RISK:  We were notified by UC San Diego Parking Services that due to various construction projects, they cannot guarantee available parking spots on campus for all of our exhibitors, therefore, we are asking our exhibitors to take an Uber, Lyft, or taxi, to avoid having to arrive very early to find Visitor parking on your own. 

We will not be able to provide parking permits and instead of meeting you at a parking lot, we will be checking in all exhibitors at the Exhibitor Breakfast at our Study Abroad office Dance Hall (programming space within University Center 409 at the back of the building on Russell Lane just north of the intersection with Rupertus Lane).  Search "University Center 409" on the map here: http://maps.ucsd.edu/mapping/viewer/default.htm.  If using Lyft or Uber, for your destination, you should type in "UCSD Study Abroad", which should pop up in La Jolla on Russell Lane between Rupertus lane and Lyman Lane.

Our staff will be at the Dance Hall to help unload any boxes/materials from your ride into our carts, and we will transport everything to your table at the fair while you enjoy breakfast.

If you must drive yourself, we encourage you to arrive at UC San Diego campus before 7:30am to allow yourself ample time to find VISITOR parking (spots labeled with a "V").  You must pay for an hourly permit at one of the parking permit terminals.

You should be able to find Visitor spots in the Gilman Parking Structure which is right down the street from Study Abroad.  Another new option is the Osler Parking Structure (Lot P604), a little farther down the road.  Here is more info about Visitor lots and when they fill up etc. https://transportation.ucsd.edu/parking/availability.html (Scroll Down to the “V Spaces).  You do need to pay for visitor permits in both of these structures at pay stations.  They are both walkable to our office, but if you have anything you want to drop off to us at the Dance Hall first so you don’t have to lug anything with you on your walk, feel free to do so. 

 


Additional questions?

Don't hesitate to contact us:

Arrange a Visit the Study Abroad Office

Make Arrangements Early

First — and most importantly — contact Opportunities Abroad Program Director Jim Galvin and OAP coordinator Andra Jacques as far in advance as possible to schedule a visit.

If you contact us at least four weeks before the beginning of each quarter (see UCSD academic calendar), we can include your information on our Google Calendar.


Contacting Faculty

It is very important that program representatives do not contact faculty, staff or TAs directly, either for meetings or classroom visits.

All contacts with UC San Diego faculty, staff or TAs regarding programs abroad must go through Study Abroad UC San Diego. This is to insure that we maintain a positive relationship with faculty and staff on the campus while respecting their busy schedules and agendas.

Failure to follow these procedures will preclude further access to UCSD students. Thank you in advance for your cooperation.


Which Days Are Best?

  • Tabling 
    The best time to have a table on Library Walk is from 10 a.m. – 2 p.m., Monday through Thursday.
  • Info Sessions 
    We can also book a room in the International Center from 2:30–3:30 p.m.for an information session. Please specify if you would like us to book a room.

Options for Your Visit

With enough advance notice and planning, we can offer the following advertising options:

  • A room for your presentation, at no charge, in our centrally located International Center
  • A listing on Study Abroad, UC San Diego's Google calendar
  • A listing in Study Abroad, UC San Diego's weekly email listserv to all UCSD undergraduate students

Directions and Parking

Look at a map and driving directions to the International Center. Our reception desk is on the first floor of the building facing Library Walk.

Parking at the International Center is primarily for volunteers at events we host here, and is almost definitely not available on Wednesdays before 1 p.m., or Fridays before 2 p.m.

Please ask if it might be possible on the date of your event. If not, parking kiosks sell daily permits, and there are also parking meters throughout campus. Learn more about parking at UC San Diego.


Stay in Touch

We ask that you keep in touch with us to let us know which UCSD students are considering or have been accepted to your program.

Submit a Global Seminars Provider Proposal

Learn how to submit a proposal to partner with us on a faculty-led program.


Available Locations

In December, approximately 18 months before the start of a program, the Global Seminars Selection Committee will send out a request to our affiliates and previous partners by e-mail for locations where you can support programs. We will only accept proposals from customized program providers with whom we have a previously established relationship. If you are interested in discussing a new affiliation agreement, please contact Jim Galvin, Director of Opportunities Abroad and Faculty Led Programs.


Faculty Proposals

UC San Diego faculty members submit their proposals to lead a program in one of the available locations in mid-April. By the end of May the Global Seminars Selection Committee will e-mail a request for bids to the providers that we previously determined were available to support programs in each location. The e-mail will include the relevant faculty proposals for your reference.


2019 Program Dates

The 2019 UC San Diego Global Seminars will take place during either Summer Session I or II. We can be a bit flexible with the start and end dates by one or two days on either side of this range, but we cannot compromise the need for five full weeks of instruction time.

Summer Session I:

Depart United States: Saturday, June 29
Arrive in host country: Sunday, June 30
Hold on-site orientation: Monday, July 1
First day of class: Monday, July 1 or Tuesday, July 2
Depart program location: Saturday, August 3

Summer Session II:

Depart United States: Saturday, August 3
Arrive in host country: Sunday, August 4
Hold on-site orientation: Monday, August 5
First day of class: Monday, August 5 or Tuesday, August 6
Depart program location: Saturday, September 7


Provider Proposal Guidelines

Please use these guidelines (PDF) to prepare a full proposal in Microsoft Word or Adobe PDF format. Once you have completed your full proposal document, please also enter the key details about your proposal into the Online Provider Proposal Form below. There will be an upload field at the end of the online Provider Form where you can attach your full proposal. This system will allow us to quickly compare key aspects of each proposal.


Provider Proposal Form

The deadline to submit the Online Provider Proposal Form for summer 2018 Global Seminars is Monday, July 9, 2018.


Master Services Agreement

If your proposal is selected, then the UC San Diego Purchasing Office will require your organization to sign a Master Services Agreement (view template). This document will be part of the Purchase Order. If you have signed a Master Services Agreement with UC San Diego in the past, you will not need to sign it again each year. Your organization will need to plan well ahead to give UC San Diego time to process invoices, including any deposits or down payments.