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Billing, Withdrawal, and Refund Policy

Financial cost of withdrawing from a Global Seminar

Global Seminar students are entering into a legally binding contract and will owe the full program fee of several thousands of dollars if they drop after the deadline. Do not apply for a Global Seminar unless you absolutely intend to participate. This is a major financial commitment, and you are responsible for paying thousands of dollars of fees, not just the initial $250 fee if you drop after the deadline. Before you apply, you MUST carefully read and understand the policies listed below and in the application. You must accept personal responsibility for following them. Failure to read or understand the policies does not relieve you of this financial obligation.

Student withdrawal pre-departure

If you decide to withdraw from a Global Seminar program after you have signed the Participant Contract but prior to the beginning of a Global Seminar program, you must complete the Global Seminar Student Withdrawal Form (pdf). The form is also available in the Documents Library on TritonsAbroad. You must provide a statement of your reason(s) and any supplemental documentation supporting your reason(s) for dropping from the program. Submit the form to your advisor at the Study Abroad front desk. Dropping after the deadline will incur substantial costs, as outlined in the fee schedule below.

If you fail to officially drop the program (because you did not submit the required Global Seminar Student Withdrawal Form), you will be charged all program and course fees. Many of our programs have waiting lists, and by failing to drop, you may be denying someone else the opportunity to study abroad. There are no refunds for non-attendance.

Refund schedule:

March 1, 2017 (on or before):
No drop charges except for $250 non-refundable deposit.

March 2 – March 31, 2017:
Program fee (varies by program), and $500 administrative fee are non-refundable.  Both fees will appear on your Summer Session billing statement along with a credit for the $250 deposit that you paid with your application.

A full program may have a waiting list through the beginning of April. You may be able to receive a refund of recoverable costs from the program fee If a waitlisted student of the same gender takes your place, pursuant to agreement with our local study abroad partner. However, the $500 administrative fee is non-refundable. The administrative fee will appear on your Summer Session billing statement along with a credit for the $250 deposit that you paid with your application.

April 1, 2017 (and after):
Program fee and $500 administrative fee are non-refundable. Both fees will appear on your Summer Session billing statement along with a credit for the $250 deposit that you paid with your application.

See “Withdrawals” below.

Administrative and program fee schedule

If Global Seminar student drop form is received:

On or before March 1, 2017

March 2 – March 31, 2017

On or after April 1, 2017

Non-refundable $250 Deposit

No refund

No refund

No refund

Administrative Fee Balance ($250)

100% refund

No refund

No refund

Program Fee

100% refund

No refund unless there is a waiting list and a student of the same gender takes your place

No refund

Cancellation of a program by Study Abroad UC San Diego

Study Abroad UC San Diego may cancel a program due to low enrollment, for safety concerns, or other reasons that make continuation of a program in the planned location difficult. If a program is cancelled, we will contact enrolled students. You will have the option of transferring to another open Global Seminar program.

A full refund will be given if Study Abroad UC San Diego cancels a program and you choose not to participate in an alternate offering. You will not be charged a cancellation fee. Because UC San Diego will not refund airfare (which you must purchase), we highly recommend you purchase trip cancellation insurance. Most travel agents offer trip cancellation insurance. Contact your agent directly for details and see the Student Resources page for some examples.

Registration and course fee information

Registration and course fees and schedules are determined by the Summer Session office. See the Summer Session website for information about billing dates, amounts and refund policies.

Non-UCSD students pay an additional nonrefundable application fee to Summer Session. See the Summer Session website for more information.

Per the University of California San Diego, all students are charged campus based fees (University Center, Recreation Facility, ICA Student Activity fee) as part of your registration/course fees. Read more about Summer Session fees.

Student withdrawal from Global Seminar post-departure

To withdraw from a program while it is in progress, you must fill out a UCSD Undergraduate Request for Withdrawal form.

Forms must be submitted to the Programs Abroad Office at globalseminar@ucsd.edu. There are no refunds for withdrawals once a program has begun.

Withdrawals

Deadlines

Drop class without a “W” on transcript
(NO REFUNDS)

End of 2nd week of class (before 40% of the course is complete)

Drop class with a “W” on transcript
(NO REFUNDS)

End of 4th week of class (before 90% of the course is complete)


The Programs Abroad Office reserves the right to drop students from the program if they have not paid fees in full by the deadlines.

If payments are not made according to the deadlines, enrollment in the program and courses may be cancelled, all fees may be assessed, and space in the program may be given to a student on the waitlist. A refund will not be issued.

Refund disbursement

UCSD students expecting a refund need to sign up for direct deposit service. If you have any questions regarding this service, contact Student Business Services.

Non-UCSD students are eligible to receive refunds through standard mail. Checks are mailed to the student’s current mailing address. If they do not have a current address, then the check is sent to their permanent address.

Important billing dates

Date

Description

Rolling Admission Nov. 1, 2016 - March 1, 2017

$250 Deposit due at time of application

March 1, 2017

  • Final deadline for all application forms, including Participant Contract
  • Refunds will be disbursed to students whose Global Seminar programs are cancelled by Study Abroad UC San Diego

May 2017
Exact date to be determined by Summer Session. Check the Summer Session website for updates.

  • Registration/Course Fee assessed for Summer Session I programs
  • Program Fee & Administrative Fee assessed (amount varies by program)

June 2017
Exact date to be determined by Summer Session. Check their website for updates.

  • Registration/Course Fee due for Summer Session I programs
  • Program Fee & Administrative Fee due (amount varies by program)

July 2017
Exact date to be determined by Summer Session. Check the Summer Session website for updates.

  • Registration/Course Fee assessed for Summer Session II programs
  • Program Fee & Administrative Fee assessed (amount varies by program)

July 2017
Exact date to be determined by Summer Session. Check the Summer Session website for updates.

  • Registration/Course Fee due for Summer Session II programs
  • Program Fee & Administrative Fee due (amount varies by program)

End of 2nd week of class (or before 40% of the course is complete)

Last day to drop class without a “W” on transcript
(NO REFUNDS)

End of 4th week of class (or before 90% of the course is complete)

Last day to drop class with a “W” on transcript
(NO REFUNDS)


Visiting students (from other UCs or universities) will be assessed a summer application fee. Consult the Summer Session website for fee information.

Get in touch with UCSD Global Seminars

Study Abroad UC San Diego
University Center 409
9500 Gilman Drive #0095
La Jolla, California 92093-0095
Phone: (858) 534-1123
Email: globalseminar@ucsd.edu
VAC: http://vac.ucsd.edu

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