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EXPO Information for Exhibitors

Come help us work towards our goal of sending 50% of our undergraduate students abroad


EXPO 2016 Info


Date: Wednesday, October 19, 2016
Time: 11:00pm-3:00pm
Location: Price Center Ballroom West, UC San Diego

Check-in time: 8:00am-10:00am




Registration, Shipping Materials, Schedule, Arrival Information


Registration (Registration is Closed!)

Exhibitor fees:

  • Early Bird (postmarked by: 8/19/2016) $175 
  • Standard (postmarked by: 9/16/2016) $200
  • Late (postmarked by: 9/30/2016) $300
  • Additional Fair Representative (includes lunch) $20

One parking permit and one lunch are included in your fee. Unfortunately, we cannot accept cash.

Registration includes:

  • Extensive fair publicity (with your organization name included)
  • Storage of materials before the fair (up to 5 boxes)
  • One parking permit
  • Easy check-in and assistance carrying materials
  • Continental breakfast
  • Welcome orientation
  • One table
  • Lunch

Cancellation policy:

You will receive a full refund if we receive written (email) notification to abroad@ucsd.edu by October 14, 2016; no refunds thereafter regardless of reason, including no-shows on the day of the event.




Schedule

7:00am-9:00am: Boxes that have been shipped and have arrived by October 7, 2016 will be taken to fair tables

8:00am-9:30am: Parking in lot P704, check-in and shuttling to Price Center (Parking may be limited, so we suggest arriving on the earlier side to ensure you get a parking space in this lot. OR Take an Uber/Lyft/Taxi directly to the Exhibitor Breakfast that starts at 9:00am.

9:00am-10:30am: Check-in at Study Abroad Office Program Space (if you did not check-in at parking lot P704)

9:00am-10:00am: Exhibitor Breakfast in our Study Abroad Office Program Space (OUR OFFICE IS AT A NEW LOCATION:  Building: University Center 409 - Dance Hall, on Russell Lane just north of the intersection with Rupertus Way) 

10:00am-10:30am: Welcome and orientation in Study Abroad Office Program Space

10:30am-11:00am: Our staff will direct you to the Price Center West Ballroom (2nd level) for fair/table preparation

11:00am-3:00pm: Fair open to the public

12:00pm-1:00pm: Lunch delivery to tables

3:00pm Closing of fair




Shipping materials

Boxes must have arrived by October 7, 2016 in order for us to guarantee they will be at the fair.  If you are sending boxes late, on each box, please clearly mark your packages "HOLD FOR STUDY ABROAD EXPO", print your organization name clearly on each box, and label each box (1 of 5, for example) and send them to:

University of California San Diego
Study Abroad UC San Diego EXPO
c/o Sheri Liebovich
9500 Gilman Dr #0095
(Add "University Center 409, Suite 120" for FedEx/UPS shipments.)
La Jolla, CA 92093-0095
Phone: 858-534-1123

We will deliver all boxes received by October 7, 2016 to your assigned table on the morning of the fair but can not guarantee any boxes arriving after that date.  We request that you send no more than 5 boxes as our storage space is limited, and unless discussed beforehand, we cannot keep extra materials after the fair day. This year we will be continuing our special focus on academic discipline-based advising. If you have any materials that show which subject areas are available at your overseas sites, please be sure to bring them.

You are responsible for sending your boxes in a trackable manner so that you know that all of your boxes have arrived.




Arrival Information

Transportation and accommodations

You can reach San Diego by car, by train, or by air. If you drive, we recommend coming south the evening before and spending the night in San Diego. Be sure to identify yourself as a UC San Diego visitor when making hotel reservations to qualify for the special rates (subject to change) on the list.

If you are driving yourself, we encourage you to arrive at UCSD between 8:00 and 9:30 a.m. to allow yourself ample time for unloading matierals, parking, check-in, and set-up of your table. One parking permit is included in your fee.  Program partners who are familiar with UC San Diego's campus and prefer to park elsewhere at their own expense will be able to check in at the Price Center West Ballroom.  Please note, however, that parking is VERY limited now because of campus construction and we HIGHLY recommend arriving to campus closer to the 8:00am.

Avoid having to arrive early to park by ridesharing or taking a taxi...

Take an Uber, Lyft, or call a taxi (book one here:  http://www.lajollaexpressride.com/ ).  Your destination for your driver should be the intersection of Rupertus Way and Russell Lane, La Jolla, 92093.  There you will find the Exhibitor Breakfast and alternate check-in within University Center 409 - Dance Hall on Russell Lane.  Search "University Center 409" on the map here: http://maps.ucsd.edu/mapping/viewer/default.htm.  

If driving yourself to campus... 

Driving directions from I-5 North to P704

  • From I-5 north or south
  • Exit Genesee Avenue, head east
  • Right on Campus Point Drive
  • Left on Voigt Drive
  • Proceed to stop sign
  • Right into parking lot P704

**Please note: the Genesee exit into campus can get very backed up in the mornings with traffic.  If you would like to avoid traffic, you can enter campus off I-5 (either north or south) via either the Gilman Drive or La Jolla Village Drive exits.  Please follow these maps to get to lot P704:  http://maps.ucsd.edu/mapping/viewer/default.htm?mkey=1&lc=open&km=open&rc=closed&zoom=4&X=0.91&Y=0.46&layers=None&background=2&label=0&overlays=Parking-110%252&selectedTab=1 or   http://maps.ucsd.edu/Acrobat/CampusMap.pdf

 Check-in/Packet/Parking Permit Pick-Up/Parking/Material drop-off in lot P704 8:00am - 9:30am 

  • Look for us near the entrance to parking lot P704.
  • We will provide a UCSD issued parking permit and a check-in packet.  You must display this parking permit on your car dashboard.
  • Parking spaces should be available in lot P704.  If the lot is full, you can also park in P705, but please stop by to get your permit from us first.
  • You may choose to drop off up to three (3) boxes with us at the check-in which we will transport to the fair.
  • The check-in inside lot P704 (with parking permits and box transportation) will close at 9:30am sharp.
  • If you arrive later than 9:30am, please proceed to the Gilman Parking Structure on the corner of Gilman and Villa La Jolla Drive.  You will need to purchase your own permit to park in a “V” (visitor) spot and proceed to the Price Center.  You can then walk over to the Exhibitor Breakfast and Alternatve Check-In at the Study Abroad Office Program Space on Russell Lane.

Shuttling from Parking Lot P704 to the Exhibitor Breakfast at the Study Abroad Office Program Space on Russell Lane

  • There is a convenient shuttle that runs every 8-10 minutes from parking lot P704 to the shuttle stop on Rupertus Way and back.
  • There will be signs from the shuttle stop on Rupertus Way that will direct you up to the Study Abroad Office Program Space for the Exhibitor Breakfast.

Exhibitor Breakfast and Lunch

  • Breakfast burritos, fruit, bagels and coffee/tea will be available from 9:00am-10:30am - Location: Study Abroad Office Program Space in University Center 409 - Dance Hall, on Russell Lane just north of the Rupertus Way intersection.
  • Your lunch will be delivered to you at your table between 12:00pm-1:00pm.

Additional questions?

Don't hesitate to contact us:


Contact Us

Study Abroad UC San Diego
409 UCtr, Suite 120
(on Matthews Quad)
Find Us On Campus

P: (858) 534-1123
F: (858) 822-5726
E: abroad@ucsd.edu

Mailing Address:
9500 Gilman Drive, M/C 0095
La Jolla, CA 92093-0095

Hours:
9 am - 4 pm
Monday - Friday

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