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Pre-Departure Resources

Learn more about what you need to do before you depart.

Pre-Departure Requirements

UC Education Abroad Program (UCEAP)

UC San Diego Global Seminars

  • The Global Seminars pre-departure checklist is included in your online application in TritonsAbroad.

Opportunities Abroad Program (OAP)

General Online Orientation

As a requirement of participation in study abroad at UC San Diego students must first complete an online general orientation prior to departure. The orientation should take about an hour to complete, and participation will be recorded and is a requirement of study abroad.

Directions to access the online orientation. Please read the following directions carefully:

  1. Access the Moodle Link at the bottom of this message.
  2. Click on Study Abroad Orientation
  3. Sign in using your Student SSO
  4. Self-enroll into the orientation by using the access code: 726
  5. Enter the online module and begin

Tips for success: Use a laptop or desktop computer. Mobile devices are not supported. Recommended browsers include Firefox, Internet Explorer, and Safari. You may exit and re-enter the module at any time and resume where you left off. The self-check questions contained in the orientation are not graded; only your completion of the orientation will be recorded.

At the end of the orientation click on the Submit button to record your completion of the orientation. There is no need to contact the Study Abroad Office to confirm participation. (If you experience technical difficulties or trouble accessing the orientation, please contact the Study Abroad Office at abroad@ucsd.edu.)

Moodle Link: https://moodle.ucsd.edu/

Access Code: 726

Thank you and enjoy the orientation!

Administrative Fee

What is this fee?

The Study Abroad Administrative Fee is a $100 charge paid by students to access services for and resources about the UC Education Abroad Program (UCEAP) and the Opportunities Abroad Program (OAP).

This fee is charged only once in your UCSD career, although you may use our services many times and in different academic years.

The fee helps support advising and assistance with the following services:

  • Group and individual advising appointments about the full range of study abroad options, including UCEAP and OAP
  • UCEAP/OAP program applications and processing. This includes completion of an academic planning form for study abroad, which is required for students who will use financial aid while abroad
  • Coordination with UCSD's Financial Aid Office to ensure that aid is processed appropriately for your program abroad
  • Advising about study abroad scholarships and grants
  • Assistance with UC system and nationally competitive study abroad scholarship and grant application processes
  • General pre-departure and country-specific orientations
  • Referral to UC Traveler Insurance coverage
  • Verification of participation in an academic UCEAP or OAP program
  • For OAP students, access to Port Triton student job postings from abroad
  • UC credit posting and UCEAP notation on transcript (UCEAP)
  • OAP paperwork to facilitate the transfer of academic credit for programs abroad and transcript notation (OAP)
  • Re-entry programming and processes
  • For OAP students on programs longer than one quarter, waiver of the UCSD readmission fee upon return to campus
  • Maintenance of UCEAP and OAP infrastructure and processes across campus that enable UCSD students to participate in these programs
  • Vetting OAP affiliation agreements that provide greater program options for students as well as additional scholarship funds

Why must I pay this fee?

In response to the serious state and UC budget situation, the fee was implemented in Fall 2009 to help us keep up with student demand for education abroad opportunities.

To provide quality service and support to the increasing number of UCSD students wanting to go abroad, and to those students returned from abroad, additional professional and student staff were required. Income from the fee allows us to provide more individual attention to students, to process program paperwork, as well as to reach more students through better use of technology, i.e. web-based application tutorials, online pre-departure orientation, etc.

When will I pay this fee?

Study Abroad Administrative Fee Billing Calendar
Applications Submitted Billing Statement Date Viewable on TritonLink Student Billing Due Date
Before 5/2/17 Summer 5/2/17 5/19/17
Before 11/9/17 Fall 11/9/17 12/13/17
Before 2/2/18 Winter 2/2/18 2/16/18
Before 5/2/18 Spring 5/2/18 5/18/18

Note for financial aid recipients:

The amount of the administrative fee will be added to your UCEAP or OAP program budget, and may be covered by your financial aid for your time abroad depending on your individual aid eligibility. Paying for the fee, however, and recouping the $100 from financial aid may occur in separate academic terms or years, depending on when you are actually going abroad.

Is the fee refundable?

The Study Abroad administrative fee is not refundable. By the time you submit your UCEAP or OAP forms and are billed for the fee, you will have used many of our services described above.

Please understand that if you choose to withdraw from your program abroad after you have submitted your UCEAP or OAP forms, you will still be billed for the fee and will be responsible for paying it. If you withdraw from your program abroad at any time, either after you have been billed or after you have paid the fee, you will not get a refund.

In rare instances when a study abroad program is cancelled by the OAP provider or by UCEAP, and you are not able to find another appropriate program in which to participate, the fee may be refunded. Please discuss this situation with your Study Abroad advisor.

Health Insurance Guidelines

Program-sponsored insurance

Many study overseas programs, particularly those administered by U.S. institutions, require that you buy special health insurance developed for students participating on their programs. Those of you enrolling directly at foreign institutions, however, may not be provided with such an opportunity. Check to see if your local carrier will cover you while abroad.

University of California Traveler Insurance

Students who have completed the OAP paperwork are eligible to sign up for University of California Traveler Insurance. This is a comprehensive policy, and it is free! Even if your program already provides insurance, it is a good idea to apply for the UC insurance as well.

Other insurance companies

If you are traveling independently and have not completed the OAP paperwork, there are several policies developed for U.S. students who will be spending time studying, working or traveling abroad. Speak with Study Abroad UC san Diego staff for other insurance options.

Make certain that you have health insurance, including a US funded policy that provides for the following:

  • Copy of policy in English
  • Policy must be valid during the entire school year or term of study
  • Medical benefits of at least $100,000
  • Co-payments not to exceed 25%
  • Repatriation benefit of $7,500 minimum
  • Medical evacuation benefit of $10,000 minimum
  • Deductible no more that $100 per injury or illness
  • Policy funded in the United States
  • Pregnancy covered the same as any other condition
  • Be aware of the benefit period, to cover travel or other activities before or after your international program.
  • Verify whether the policy will cover you in the US as well as overseas in case you come home for a visit.
  • Check the insurance company rating, such as A.M. Best or Standard and Poor rating.
  • Find out if it is a reimbursement policy. This means that you are expected to pay for medical services at the time you receive them, and you will be reimbursed for those expenses at a later date, sometimes as many as several months later.
  • Be sure to read about the exclusions!! Many insurance policies exclude sports related injuries and other common types of illness/injury.