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(This page will be updated as new information becomes available. UCEAP also has a web page with updated information.)

UC San Diego continues to be vigilant in monitoring the progression of COVID-19 worldwide. We understand that members of the campus community are worried about the virus and how it may impact us. Rest assured, your health and well-being are our top priorities. Our goal is to keep you informed and to provide a safe and calm campus environment for all students, faculty, staff and visitors. Study Abroad UC San Diego is working closely with our partners across the UC system to provide the most updated information about future program operations. 

Advising Services during COVID-19

Scheduling a virtual advising appointment is easy! Send a VAC message to Study Abroad with the following information:

  • your country/program of interest and/or your preferred advisor
  • whether you prefer a zoom or phone appointment (including the best number at which to reach you)
  • three available time slots from Monday-Friday, 9am-4pm

Virtual First Steps during COVID-19

Study Abroad will be offering virtual First Steps information sessions to help you explore your future study abroad options.

 

Study Abroad UC San Diego is here to support and empower students to make informed decisions about future travel plans and will update information here as it becomes available.

Information for UCEAP Participants

UCEAP monitors disease outbreaks worldwide 24/7 through the CDC and World Health Organization, partner universities, UC Study Centers, and host country resources. UCEAP works closely with the University of California Student Health Services and the Office of the President Risk Services. COVID-19 updates for UCEAP participants are found at:

https://uceap.universityofcalifornia.edu/coronavirus-notice

If a program has to be suspended pre-departure, UCEAP will reach out to students immediately. In the case of a program suspension, students will be advised on any potential program switches or will be withdrawn with no financial penalty.

Please follow these guidelines in your planning:

•Check immigration (visa) and travel restrictions for your country of participation. In an attempt to limit the spread of COVID-19, many countries (including the US) have implemented entry restrictions. Students should take this into consideration when deciding where they travel to before their program, including which airports to transit through.

•We strongly recommend purchasing refundable and changeable round-trip fares, which allow travelers to make changes to travel dates for a fee and provide trip cancelation protection.

•Do not make travel arrangements until program dates are posted in the Participants Portal. All students must arrive by the Official UCEAP Start Date. Program dates can change due to unforeseen circumstances. Students are responsible for making modifications to their travel itinerary to accommodate such changes.

•For UCEAP students, do not make travel arrangements until an admission offer from the partner university is received. Final admission is decided by the partner.

Information for Global Seminar Applicants

Key campus partners and resources are here to assist you. CAPS counseling services are available for students who are experiencing stress as a result of this news coming so close to finals week.

Will I receive my deposit back?

  • Yes! Global Seminar students will not owe any program fees and will receive a full refund of the $250 deposit ($257.50 if paid by credit card).
  • Given the circumstances, we will also be refunding the deposit for 2020 Global Seminars applicants who withdrew for any reason, at any time.
  • If you paid by credit card, your deposit will be credited back to your card. It may take a few weeks to receive your refund, since we have hundreds of withdrawals to process.
  • If you paid by check, you will receive a refund through direct deposit, if you have it set up, or standard mail. Checks are mailed to your current mailing address. It may take up to a month to receive your refund.

I already bought my plane ticket and need help getting a refund. What should I do? Who should I contact?

  • Please call your airline and seek a refund. Many airlines will give a refund because of the State Department level 3 travel advisory.
  • If you purchased plane tickets with cancellation insurance included , or if the credit card you used to book your ticket includes insurance, check to see if they will cover your costs.
  • UC travel insurance may also provide coverage for cancellation fees on plane tickets that the airlines will not refund. Use this claim form (pdf). If you have any questions about cancelling your flight, please contact the Global Seminars team.

What will happen to my scholarship?

We will have more information soon about how receiving a Global Seminars Scholarship this year will be accounted for in the future. If you received another scholarship, please check with the organization awarding the scholarship on whether you can use it for another program or another purpose.

I needed these classes in order to graduate, what should I do?

  • We encourage you to consider registering for classes at UC San Diego this summer. Consult the summer session website and your academic advisers.
  • Some Global Seminars faculty members may be designing versions of their Global Seminar courses to be taught in San Diego this summer. We will post more information about those courses as soon as we have it.
  • We are also encouraging faculty to re-submit their 2020 proposals for Global Seminars 2021.

 Is there any possibility to do a different study abroad program this year?

We strongly recommend that you wait until the coronavirus outbreak is over before planning to travel abroad. You can find information on the current status of the outbreak on the State Department website.

Will I be guaranteed a spot for the same program next year?

Global Seminars have rolling deadlines and applications will continue to be reviewed in the order they are submitted. Luckily, since you are familiar with the process, you will be able to get ready to submit soon after the applications open on November 1st, 2020.

Financial Aid Resources

The Financial Aid and Scholarships Office has posted a helpful resource to help address financial aid concerns during this time.

Handling a Disruption of Your Study Abroad Program

I am planning to study abroad but am concerned about my program running. What is campus doing and when will I be notified?

Study Abroad UC San Diego, along with our program partners across the U.S. and abroad, is closely monitoring the situation. Should additional program suspensions occur, students will be notified immediately by email and updates will be made to our website: https://studyabroad.ucsd.edu.

Campus is following advice and guidelines by the local and UC system-wide Offices of Risk Management, the U.S. State Department, and the National CDC. UC San Diego is fortunate to have top infectious disease specialists also providing guidance to all these entities.

If my program is cancelled before I depart, will I be charged any fees?

If your program is cancelled pre-departure, you will not be charged any fees and any fees you may have paid will be reimbursed to you.

If my program is cancelled before I depart, what happens to the study abroad scholarship I received?

We are currently working with the organizations funding scholarships to find out if scholarships can be deferred for a future study abroad program or if you will need to reapply with preferential consideration for a future scholarship. More information will be posted here as soon as it is available.

What happens if I withdraw from my program? Will I be charged fees?

Depending upon your program, you may withdraw before the withdrawal deadline and be charged minimal fees (administrative, non-refundable deposit). If you withdraw after the program withdrawal deadline, you will be subject to paying additional fees. If your program is subsequently cancelled after you withdraw, your fees will be reimbursed to you.

UCEAP withdrawal deadlines: April 1, 2020 for most Summer 2020 programs and May 1, 2020 for most Fall 2020 programs; check with your advisor to confirm

Global Seminar withdrawal deadline: March 1, 2020

OAP withdrawal deadlines: Vary by program; refer to the provider website or ask your advisor for assistance.

Airplane Tickets and Transportation

When should I buy my plane ticket? 

Because air travel around the world is continuing to be impacted by the spread of COVID-19, it would be prudent to hold off on purchasing your plane ticket until April 1. We should have a better sense in the coming days about the containment of this virus. If you do decide to purchase your plane ticket now, be aware of the policies regarding insurance and cancellation, especially if you purchase a non-refundable ticket. There will be specific clauses that state when and how you might be able to be reimbursed for a purchased ticket depending upon whether you cancel the ticket or the airline cancels the ticket.

How will transportation work abroad?

If programs run, there will be extensive pre-departure planning and precautions in place, as always, and depending upon the continued level of severity of the situation abroad.

Students will always have staff on the ground, in country, monitoring the situation and to whom they can go to with any questions or for any support.

Students should always follow guidelines and recommendations from their program staff and faculty on the ground.

Maintaining Your Well-being During This Time

I’m afraid to go on my program. Who can I speak with to help me make a decision? 

Your fears are understandable, and we are here to listen to you and guide you to the right and best decision for you based on the facts that we have. We work closely with counselors at CAPS and with your academic and student affairs advisors at your college. You may reach out to us in person, by phone, by virtual (Zoom or Skype) appointment, or through VAC and we will be happy to speak with you.

I am anxious about my plans and I am worried about my friends and family in affected regions.  Is there someone I can talk to?

Yes, if you are experiencing heightened feelings of anxiety and would like to access counseling services, there are resources available. Please call Counseling and Psychological Services (CAPS) at 858-534-3755 or make an appointment to meet with their counselors. Counseling may be available in your native language if that is your preference.

Where else can I look for help and updated information?

Our Global Education partner office, the International Students and Programs Office, has a lot of good information on their Coronavirus Information page for domestic students as well as for international students.  

Tips for Staying Healthy

REMEMBER THESE SIMPLE TIPS TO HELP STAY WELL:

  • Become familiar with and recognize symptoms of illness.
  • Seek care immediately if you have recently traveled within the affected region and are experiencing these symptoms.
  • Always practice good hygiene:
    • Wash hands.
    • Cover mouth while coughing and sneezing (into the crook of your elbow rather than your hands is best).
    • Avoid touching your face, eyes and nose.
    • Avoid sharing food, cups or utensils.
    • Get an annual flu shot.
    • Stay home if you are sick.

DO YOU HAVE ANY HEALTH QUESTIONS OR CONCERNS?