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Program Partners

EXPO Exhibitor Information

Learn how to register and participate in our biggest outreach event of the year, UCSD Study Abroad EXPO.


Come help us work towards our goal of sending 50% of our undergraduate students abroad.

EXPO 2019 Info

Date: Monday, October 21, 2019
Time: 10:00am – 2:00pm
Location of Fair: Price Center Ballroom West, UC San Diego

 

NOTE: Updated information about EXPO 2019 will be posted on this page during Summer 2019.

Registration, Shipping Materials, Schedule, Arrival Information


Registration

Registration is open between Thursday, August 1, 8:00am PST – Friday, September 20, 2019, 11:4pm.  The registration form is found in the drawer below.

The registration fee which includes a continental breakfast and boxed lunch is $200 for one representative.  To add another representative, add $20 (which will include the same meals).

Cancellation policy:

You will receive a full refund if we receive written (email) notification to sliebovich@ucsd.edu by October 14, 2019; no refunds thereafter regardless of reason, including no-shows on the day of the event.


Shipping Materials

If you need to send materials for the fair, we are only accepting up to 5 boxes. Boxes must arrive between September 3 – October 4, 2019. On each box, please clearly mark your packages "FOR STUDY ABROAD EXPO," print your organization name clearly on each box, label each box (1 of 5, for example) and send them to our office:

University of California San Diego
Study Abroad UC San Diego EXPO
c/o Sheri Liebovich
9500 Gilman Drive #0095
(Add "Russell Lane and Rupertus Lane" for FedEx/UPS shipments.)
La Jolla, CA 92093
Phone: 858-534-1123

We will deliver all boxes received by October 4th to your assigned table on the morning of the fair. We request that you send no more than 5 boxes as our storage space is limited, and unless discussed beforehand, we cannot keep extra materials after the fair day.

You are responsible for sending your boxes in a trackable manner so that you know that all of your boxes have arrived.


Schedule

7:00am-9:00am: Boxes that have been shipped and have arrived by October 4, 2019 will be taken to fair tables

8:00am-9:00am:  Take an Uber/Lyft/Taxi directly to our Study Abroad office Dance Hall (programming space at the back of the University Center 409 building).  When entering the destination into the ride share app, enter “Study Abroad UCSD”, which should show up on Russell Lane just north of the intersection with Rupertus Lane in La Jolla.

8:00am-9:00am: Check-in and enjoy the Exhibitor Breakfast in Study Abroad office Dance Hall

9:00am-9:30am: Welcome and orientation in Study Abroad office Dance Hall

9:30am-10:00am: Our staff will direct you to the Price Center West Ballroom (2nd level) for fair/table preparation

10:00am-2:00pm: Fair open to the public (Note that this is a new time from previous years.)

12:00pm-1:00pm: Lunch delivery to tables

2:00pm Closing of fair 


Transportation and Accommodations

You can reach San Diego by car, by train, or by air. If you drive, we recommend coming south the evening before and spending the night in San Diego.


Arrival Information 

TAKE AN UBER/LYFT/TAXI OR PARK AT YOUR OWN RISK:  We were notified by UC San Diego Parking Services that due to various construction projects, they cannot guarantee available parking spots on campus for all of our exhibitors, therefore, we are asking our exhibitors to take an Uber, Lyft, or taxi, to avoid having to arrive very early to find Visitor parking on your own. 

We will be checking in all exhibitors at the Exhibitor Breakfast at our Study Abroad office Dance Hall (programming space within University Center 409 at the back of the building on Russell Lane just north of the intersection with Rupertus Lane).  Search "University Center 409" on the map here: http://maps.ucsd.edu/mapping/viewer/default.htm.  Your destination for your driver should be the intersection of Rupertus Lane and Russell Lane, La Jolla, 92093. 

Our staff will be at the Dance Hall to help unload any boxes/materials from your ride into our carts, and we will transport everything to your table at the fair while you enjoy breakfast.

If you must drive yourself, we encourage you to arrive at UC San Diego campus between 7:00am-8:00am to allow yourself ample time to find VISITOR parking.  You must pay for an hourly permit at one of the parking permit terminals.  The closest Visitor parking to the Exhibitor breakfast is the Gilman Parking Structure at the corner of Russell Drive and Gilman Drive.  Parking is $2/hour. These spots can fill up quickly though, so we still highly recommend taking a ride share if possible to avoid long parking searches.


Additional questions?

Don't hesitate to contact us:

Arrange a Visit to Campus

  • Make Arrangements Early

First — and most importantly — contact Opportunities Abroad Program Director Jim Galvin and OAP coordinator Andra Jacques as far in advance as possible to schedule a visit.

If you contact us at least four weeks before the beginning of each quarter (see UCSD academic calendar), we can include your information on our Google Calendar.


Contacting Faculty

It is very important that program representatives do not contact faculty, staff or TAs directly, either for meetings or classroom visits.

All contacts with UC San Diego faculty, staff or TAs regarding programs abroad must go through Study Abroad UC San Diego. This is to insure that we maintain a positive relationship with faculty and staff on the campus while respecting their busy schedules and agendas.

Failure to follow these procedures will preclude further access to UCSD students. Thank you in advance for your cooperation.


Which Days Are Best?

  • Tabling 
    The best time to have a table on Library Walk is from 10 a.m. – 2 p.m., Monday through Thursday.
  • Info Sessions 
    We can also book a room in the International Center from 2:30–3:30 p.m.for an information session. Please specify if you would like us to book a room.

Options for Your Visit

With enough advance notice and planning, we can offer the following advertising options:

  • A room for your presentation, at no charge, in our centrally located International Center
  • A listing on Study Abroad, UC San Diego's Google calendar
  • A listing in Study Abroad, UC San Diego's weekly email listserv to all UCSD undergraduate students

Directions and Parking

Look at a map and driving directions to the International Center. Our reception desk is on the first floor of the building facing Library Walk.

Parking at the International Center is primarily for volunteers at events we host here, and is almost definitely not available on Wednesdays before 1 p.m., or Fridays before 2 p.m.

Please ask if it might be possible on the date of your event. If not, parking kiosks sell daily permits, and there are also parking meters throughout campus. Learn more about parking at UC San Diego.


Stay in Touch

We ask that you keep in touch with us to let us know which UCSD students are considering or have been accepted to your program.

Submit a Global Seminars Provider Proposal

Learn how to submit a proposal to partner with us on a faculty-led program.


Available Locations

In December, approximately 18 months before the start of a program, the Global Seminars Selection Committee will send out a request to our affiliates and previous partners by e-mail for locations where you can support programs. We will only accept proposals from customized program providers with whom we have a previously established relationship. If you are interested in discussing a new affiliation agreement, please contact Jim Galvin, Director of Opportunities Abroad and Faculty Led Programs.


Faculty Proposals

UC San Diego faculty members submit their proposals to lead a program in one of the available locations in mid-April. By the end of May the Global Seminars Selection Committee will e-mail a request for bids to the providers that we previously determined were available to support programs in each location. The e-mail will include the relevant faculty proposals for your reference.


2020 Program Dates

The 2020 UC San Diego Global Seminars will take place during either Summer Session I or II. We can be a bit flexible with the start and end dates by one or two days on either side of this range, but we cannot compromise the need for five full weeks of instruction time.

Summer Session I:

Depart United States: Saturday, June 27
Arrive in host country: Sunday, June 28
Hold on-site orientation: Monday, June 29
First day of class: Monday, June 29 or Tuesday, June 30
Depart program location: Saturday, August 1

Summer Session II:

Depart United States: Saturday, August 1
Arrive in host country: Sunday, August 2
Hold on-site orientation: Monday, August 3
First day of class: Monday, August 3 or Tuesday, August 4
Depart program location: Saturday, September 5


Provider Proposal Guidelines

Please use these guidelines (PDF) to prepare a full proposal in Microsoft Word or Adobe PDF format. Once you have completed your full proposal document, please also enter the key details about your proposal into the Online Provider Proposal Form below. There will be an upload field at the end of the online Provider Form where you can attach your full proposal. This system will allow us to quickly compare key aspects of each proposal.


Provider Proposal Form

The deadline to submit the Online Provider Proposal Form for summer 2020 Global Seminars is Friday, July 19, 2019.


Master Services Agreement

If your proposal is selected, then the UC San Diego Purchasing Office will require your organization to sign a Master Services Agreement (view template). This document will be part of the Purchase Order. If you have signed a Master Services Agreement with UC San Diego in the past, you will not need to sign it again each year. Your organization will need to plan well ahead to give UC San Diego time to process invoices, including any deposits or down payments.

Global Education - Study Abroad EXPO Form