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EXPO Information for Exhibitors

Come help us work towards our goal of sending 50% of our undergraduate students abroad

EXPO 2018 Info

Date: Monday, October 22, 2018
Time: 11:00am-3:00pm
Location of Fair: Price Center Ballroom West, UC San Diego

Check-in time: 9:00am-10:00am 

Check-in location:  Study Abroad office Dance Hall (programming space in University Center 409 at the back of the building on Russell Lane just north of the intersection with Rupertus Lane)

Registration, Shipping Materials, Schedule, Arrival Information (NEW- PLEASE READ BELOW)



Registration for 2018 has not opened yet. Please check back to this website in summer (July 2018) for updated information.


Cancellation policy:

You will receive a full refund if we receive written (email) notification to abroad@ucsd.edu by October 13, 2017; no refunds thereafter regardless of reason, including no-shows on the day of the event.

Shipping materials

Boxes must have arrived by October 9, 2017 in order for us to guarantee they will be at the fair.  


7:00am-9:00am: Boxes that have been shipped and have arrived by October 9, 2017 will be taken to fair tables

9:00am-10:00am:  NEW ARRIVAL INFORMATION BELOW! Take an Uber/Lyft/Taxi directly to our Study Abroad office Dance Hall (programming space at the back of the University Center 409 building) on Russell Lane just north of the intersection with Rupertus Lane  

9:00am-10:00am: Check-in and enjoy the Exhibitor Breakfast in Study Abroad office Dance Hall

10:00am-10:30am: Welcome and orientation in Study Abroad office Dance Hall

10:30am-11:00am: Our staff will direct you to the Price Center West Ballroom (2nd level) for fair/table preparation

11:00am-3:00pm: Fair open to the public

12:00pm-1:00pm: Lunch delivery to tables

3:00pm Closing of fair 


Transportation and accommodations

You can reach San Diego by car, by train, or by air. If you drive, we recommend coming south the evening before and spending the night in San Diego. Be sure to identify yourself as a UC San Diego visitor when making hotel reservations to qualify for the special rates (subject to change) on the list.

Arrival Information


NOTE CHANGE FROM PREVIOUS YEARS ON HOW TO ARRIVE TO CAMPUS – TAKE AN UBER/LYFT/TAXI OR PARK AT YOUR OWN RISK:  We were notified by UC San Diego Parking Services that due to various construction projects, they cannot guarantee available parking spots on campus for all of our exhibitors, therefore, we are asking our exhibitors to take an Uber, Lyft, or taxi, to avoid having to arrive very early to find Visitor parking on your own. 

This year, we will not be able to provide parking permits and instead of meeting you at a parking lot, we will be checking in all exhibitors at the Exhibitor Breakfast at our Study Abroad office Dance Hall (programming space within University Center 409 at the back of the building on Russell Lane just north of the intersection with Rupertus Lane).  Search "University Center 409" on the map here: http://maps.ucsd.edu/mapping/viewer/default.htm.  Your destination for your driver should be the intersection of Rupertus Lane and Russell Lane, La Jolla, 92093. 

Our staff will be at the Dance Hall to help unload any boxes/materials from your ride into our carts, and we will transport everything to your table at the fair while you enjoy breakfast.

If you must drive yourself, we encourage you to arrive at UC San Diego campus between 7:00am-8:00am to allow yourself ample time to find VISITOR parking.  You must pay for an hourly permit at one of the parking permit terminals.

Additional questions?

Don't hesitate to contact us:

Contact Us

Study Abroad UC San Diego
409 UCtr, Suite 120
(on Matthews Quad)
Find Us On Campus

P: (858) 534-1123
F: (858) 822-5726
E: abroad@ucsd.edu

Mailing Address:
9500 Gilman Drive, M/C 0095
La Jolla, CA 92093-0095

9 am - 4 pm
Monday - Friday

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