UCEAP Pre-Departure Requirements

• Pre-Departure Requirements(PDF)

You must have a valid passport to travel abroad. If you already have a passport, check the expiration date now. It must be valid 6 months beyond the end of your program. If you need to apply for or renew your U.S. passport, it may take as long as eight weeks, and a renewed passport will have a different number. UCSD Mail Services is the closest passport processing location.

The name on your passport must be the same name that appears on all UCEAP paperwork. If you are not a US permanent resident, discuss with your advisor what paperwork you need to complete in order to re-enter the United States.

You will be notified by email when your electronic pre-departure materials from UCEAP are ready. Occasionally you will also have to pick up hard copy forms. It is essential that all paperwork be completed on time and with close attention to detail.

Download a handout(PDF) containing suggestions for obtaining passport photos, transcripts, and other items frequently requested by UCEAP.

You will pay most of your EAP fees through the myEAP website. Click on "Financial Info" on the left hand menu to see your balance and payments.

If this is the first time you have applied to an UCEAP or OAP program, you will also be charged a $100 administrative fee through UCSD billing. Please pay this fee promptly to avoid a late penalty.

If you program begins in the middle of a quarter at UCSD, you will not be covered by the SHIP insurance while you are still in the United States after the beginning of the quarter that you are leaving. You should consider purchasing your own short-term student health insurance if you are not covered by your family's insurance.

Complete a health clearance at Student Health or at your private physician's office depending on your program. 

Instructions For Students Participating in an UCEAP Program in India or Africa

• Instructions (must go to Student Health) (PDF)

Instructions For All Other UCEAP Programs 

• For Students Going to Student Health(PDF) (must have SHIP) 
• For Students Seeing Their Private Physician (PDF)
  

  
  For Students Seeing Their Private Physician:  You may go to your private physician at home or in San Diego.  If you opt to visit a physician other than your primary care doctor, we suggest you call your health insurance provider to confirm that the cost of the visit will be covered.  An option near UC San Diego is Partners Urgent Care UTC (www.partnersurgentcare.com) which will complete your UCEAP Health Clearance form for a $25.00 fee and an appointment is not necessary.  Additional health forms are extra.  Please call ahead to confirm the office visit charge: (858) 888-7800.  

  Partners Urgent Care – UTC
  4085 Governor Drive
  San Diego, CA 92122
  (858) 888-7800 

Forms

• Hepatitis B Health Advisory (PDF)
• UCEAP Confidential Health History Form (PDF)
• UCEAP Health Clearance Form (PDF)

Refer to the San Diego Immunization Branch for more information on recommended immunizations and medications for the country you are going to. This site also lists contact information for travel physicians in San Diego County if you are not planning to use Student Health Services.

If you need help making arrangements to accommodate a physical or mental disability, turn in a self-assessment form (PDF) to your UCEAP advisor.

This mailing will remind you of your orientation dates and other important issues.

• UCEAP Pre-departure Letter for winter and spring departures (PDF)
• UCEAP Pre-departure Letter for summer and fall departures (PDF)

How to Complete the General Orientation

• You are required to watch the online PAO General Orientation - **THIS ORIENTATION WILL BE MADE AVAILABLE FOR YOU TO WATCH BY MAY 1.**  
• Summer/Fall Departures MUST complete this online orientation by June 20, 2015.

Topics to be covered:

• Pre-departure logistics
• Health and safety abroad
• Adjustment
• Administrative process

Orientation handouts:

• UCEAP Notes (PDF)
• Go Global (PDF)
• Goal Setting Worksheet (PDF)

You will also be notified by email of dates and times for your country.

File the FAFSA by the March deadline and verify with the Financial Aid Office that your file is complete.

Don't forget to apply for Programs Abroad Office and outside scholarships. Each scholarship has a different deadline.

Bring your PID and PAC abroad with you to register for classes on TritonLink for the quarter you return to UCSD.

We can't obtain your PAC number for you if lost; you must request it from the Registrar by mail or fax.

• If you would like to live on campus after you return from abroad, sign up for the housing waitlist as soon as it is available.
• If you have a housing guarantee, you should also e-mail Cathy Incadela at the Housing Office to let her know you are going on a UC sponsored UCEAP program and you were eligible for Room Selection for the term you are abroad.
• Notify your Res Life Office to let them know that you have put your name on the waitlist and the quarter you are returning.
• Students without a housing guarantee may also sign up for the waitlist.