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(This page will be updated as new information becomes available. UCEAP also has a web page with updated information.)

Study Abroad and COVID-19

Study Abroad UC San Diego continues to be vigilant in monitoring the progression of COVID-19 worldwide. Rest assured, students' health and well-being are always our top priorities. Our goal is to help keep students and members of our campus community informed and safe during this pandemic.

We are also dedicated to helping students plan for their future study abroad goals by working closely with our partners across the UC system and beyond to provide the most updated information about future program operations. Our advisors are ready to help students plan for their future study abroad goals.

 

Advising During COVID-19

Advising Services during COVID-19

 

Virtual Scheduled Advising:

virtual advising appointments

Request advising appointments via VAC (Virtual Advising System):

  1. Provide three 1/2-hour available times, your program/country of interest, and if you would like to work with a preferred advisor. 
  2. Please include any requests for accommodations, and let us know if there is anything else that can help make your virtual advising appointment work best for you.  

Virtual First Steps Info Sessions:

virtual first steps info sessions

Thursdays @ 2 pm

Zoom Link: https://ucsd.zoom.us/j/98572538070

 

UC Education Abroad Program (UCEAP) Information

UCEAP monitors disease outbreaks worldwide 24/7 through the CDC and World Health Organization, partner universities, UC Study Centers, and host country resources. UCEAP works closely with the University of California Student Health Services and the Office of the President Risk Services. COVID-19 updates for UCEAP participants are found at:

https://uceap.universityofcalifornia.edu/coronavirus-notice

If a program has to be suspended pre-departure, UCEAP will reach out to students immediately. In the case of a program suspension, students will be advised on any potential program switches or will be withdrawn with no financial penalty.

Please follow these guidelines in your planning:

•Check immigration (visa) and travel restrictions for your country of participation. In an attempt to limit the spread of COVID-19, many countries (including the US) have implemented entry restrictions. Students should take this into consideration when deciding where they travel to before their program, including which airports to transit through.

•We strongly recommend purchasing refundable and changeable round-trip fares, which allow travelers to make changes to travel dates for a fee and provide trip cancelation protection.

•Do not make travel arrangements until program dates are posted in the Participants Portal. All students must arrive by the Official UCEAP Start Date. Program dates can change due to unforeseen circumstances. Students are responsible for making modifications to their travel itinerary to accommodate such changes.

•For UCEAP students, do not make travel arrangements until an admission offer from the partner university is received. Final admission is decided by the partner.

Global Seminars Information

Study Abroad UC San Diego, and campus partners and resources are here to assist you. CAPS counseling services are available for students who are experiencing stress as a result of program cancellations.

Will I receive my deposit back?

  • Yes! Global Seminar students will not owe any program fees and will receive a full refund of the $250 deposit ($257.50 if paid by credit card).
  • Given the circumstances, we will also be refunding the deposit for 2020 Global Seminars applicants who withdrew for any reason, at any time.
  • If you paid by credit card, your deposit will be credited back to your card. It may take a few weeks to receive your refund, since we have hundreds of withdrawals to process.
  • If you paid by check, you will receive a refund through direct deposit, if you have it set up, or standard mail. Checks are mailed to your current mailing address. It may take up to a month to receive your refund.

I already bought my plane ticket and need help getting a refund. What should I do? Who should I contact?

  • Please call your airline and seek a refund. Many airlines will give a refund because of the State Department level 3 travel advisory.
  • If you purchased plane tickets with cancellation insurance included , or if the credit card you used to book your ticket includes insurance, check to see if they will cover your costs.
  • UC travel insurance may also provide coverage for cancellation fees on plane tickets that the airlines will not refund. Use this claim form (pdf). If you have any questions about cancelling your flight, please contact the Global Seminars team.

What will happen to my scholarship?

We will have more information soon about how receiving a Global Seminars Scholarship this year will be accounted for in the future. If you received another scholarship, please check with the organization awarding the scholarship on whether you can use it for another program or another purpose.

I needed these classes in order to graduate, what should I do?

  • We encourage you to consider registering for classes at UC San Diego this summer. Consult the summer session website and your academic advisers.
  • Some Global Seminars faculty members may be designing versions of their Global Seminar courses to be taught in San Diego this summer. We will post more information about those courses as soon as we have it.
  • We are also encouraging faculty to re-submit their 2020 proposals for Global Seminars 2021.

 Is there any possibility to do a different study abroad program this year?

We strongly recommend that you wait until the coronavirus outbreak is over before planning to travel abroad. You can find information on the current status of the outbreak on the State Department website.

Will I be guaranteed a spot for the same program next year?

Global Seminars have rolling deadlines and applications will continue to be reviewed in the order they are submitted. Luckily, since you are familiar with the process, you will be able to get ready to submit soon after the applications open on November 1st, 2020.

Opportunities Abroad Program (OAP) Information

IMPORTANT! Any student wishing to participate on an Opportunities Abroad Program (OAP) during the COVID-19 health pandemic is required to read the two documents below: 

An OAP memo regarding Summer 2020 travel: 

OAP Memo Summer 2020

An OAP memo regarding Fall 2020 travel:

OAP Memo Fall 2020

An OAP memo regarding OAP's travel notification and assumption of risk:

OAP Travel Notification and Assumption of Risk

Financial Aid Information

The Financial Aid and Scholarships Office has posted a helpful resource to help address financial aid concerns during this time.

COVID-19 AND IMPACT ON FINANCIAL AID AND SCHOLARSHIPS

Handling a Disruption of Your Study Abroad Program

I am planning to study abroad but am concerned about my program running. What is campus doing and when will I be notified?

Study Abroad UC San Diego, along with our program partners across the U.S. and abroad, is closely monitoring the situation. Should additional program suspensions occur, students will be notified immediately by email and updates will be made to our website: https://studyabroad.ucsd.edu.

Campus is following advice and guidelines by the local and UC system-wide Offices of Risk Management, the U.S. State Department, and the National CDC. UC San Diego is fortunate to have top infectious disease specialists also providing guidance to all these entities.

If my program is cancelled before I depart, will I be charged any fees?

If your program is cancelled pre-departure, you will not be charged any fees and any fees you may have paid will be reimbursed to you.

If my program is cancelled before I depart, what happens to the study abroad scholarship I received?

We are currently working with the organizations funding scholarships to find out if scholarships can be deferred for a future study abroad program or if you will need to reapply with preferential consideration for a future scholarship. More information will be posted here as soon as it is available.

What happens if I withdraw from my program? Will I be charged fees?

Depending upon your program, you may withdraw before the withdrawal deadline and be charged minimal fees (administrative, non-refundable deposit). If you withdraw after the program withdrawal deadline, you will be subject to paying additional fees. If your program is subsequently cancelled after you withdraw, your fees will be reimbursed to you.

UCEAP withdrawal deadline: May 1, 2020 for most Fall 2020 programs (Summer programs are cancelled); UCEAP may update Fall 2020 program information as necessary. Check with your advisor before May 1 for updated information.

Global Seminar: 2020 programs are cancelled.

OAP withdrawal deadlines: Vary by program; refer to the provider website or ask your advisor for assistance.