Program Partners

Make Arrangements Early

First — and most importantly — contact Study Abroad UC San Diego as far in advance as possible to schedule a visit.

If you contact us at least four weeks before the beginning of each quarter (see UCSD academic calendar), we can include your information on our Google Calendar.

Contacting Faculty

It is very important that program representatives do not contact faculty, staff or TAs directly, either for meetings or classroom visits.

All contacts with UC San Diego faculty, staff or TAs regarding programs abroad must go through Study Abroad UC San Diego. This is to insure that we maintain a positive relationship with faculty and staff on the campus while respecting their busy schedules and agendas.

Failure to follow these procedures will preclude further access to UCSD students. Thank you in advance for your cooperation.

Which Days Are Best?

• Tabling 
  The best time to have a table on Library Walk is from 10 a.m. – 2 p.m., Monday through Thursday.
• Info Sessions 
  We can also help you arrange to do an information session. Please specify if you would like us to book a room.

Directions and Parking

Information on visiting campus and parking.

Stay in Touch

We ask that you keep in touch with us to let us know which UCSD students are considering or have been accepted to your program.

Learn how to submit a proposal to partner with us on a faculty-led program.

Available Locations

In December, approximately 18 months before the start of a program, the Global Seminars Selection Committee will send out a request to our affiliates and previous partners by e-mail for locations where you can support programs. We will only accept proposals from customized program providers with whom we have a previously established relationship.

Faculty Proposals

UC San Diego faculty members submit their proposals to lead a program in one of the available locations in mid-April. By the end of May the Global Seminars Selection Committee will e-mail a request for bids to the providers that we previously determined were available to support programs in each location. The e-mail will include the relevant faculty proposals for your reference.

2025 Program Dates

The 2025 UC San Diego Global Seminars will take place during either Summer Session I or II. We can be a bit flexible with the start and end dates by one or two days on either side of this range, but we cannot compromise the need for five full weeks of instruction time.

Summer Session I:

Depart United States: Saturday, June 28
Arrive in host country: Sunday, June 29
Hold on-site orientation: Monday, June 30
First day of class: Monday, June 30 or Tuesday, July 1
Depart program location: Saturday, August 2

Summer Session II:

Depart United States: Saturday, August 2
Arrive in host country: Sunday, August 3
Hold on-site orientation: Monday, August 4
First day of class: Monday, August 4 or Tuesday, August 5
Depart program location: Saturday, September 6

Provider Proposal Guidelines

Please use these guidelines (PDF) to prepare a full proposal in Microsoft Word or Adobe PDF format. We strongly encourage you to use this provider proposal template (DOCM) with "track changes" turned on to streamline the review and negotiation process. For competitive programs, once you have completed your full proposal document, please also enter the key details about your proposal into the Online Provider Proposal Form below. This system will allow us to quickly compare key aspects of each proposal. (If your organization is the preferred provider for a program that you have run in the past, the online form is not required.)

Provider Proposal Form

The deadline to submit proposals for summer 2025 Global Seminars is Friday, August 16, 2024. Please complete the Online Provider Proposal Form for competitive programs as indicated in the request email.

Master Services Agreement

If your proposal is selected, then the UC San Diego Procurement Office will require your organization to sign a Master Services Agreement (view template). This document will be part of the Purchase Order. If you have signed a Master Services Agreement with UC San Diego in the past, you will not need to sign it again each year. Your organization will need to plan well ahead to give UC San Diego time to process invoices, including any deposits or down payments.

Expo Study Abroad Fair Information