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UCEAP's Frequently Asked Questions

Eligibility Questions

What is the minimum GPA requirement?

What is the minimum GPA requirement for UCEAP programs?

The GPA requirement varies by program, so be sure to consult the UCEAP program page and click on the eligibility requirement tab on the left side of the page. The GPA listed is required at the time of application and must be maintained until departure. If you have a GPA that does not meet the eligibility requirement, please contact us for assistance.

Do I need to be fluent in a foreign language?

Do I need to be fluent in a foreign language to go on a UCEAP program?

Many UCEAP countries have options that do not require prior knowledge of a foreign language and offer a variety of courses taught in English. Likewise, some programs only offer coursework in the language of the host country. Students interested in studying a foreign language abroad should note that UCEAP also offers many Language and Culture Programs with minimal language prerequisites. 

Can I go if I am an undocumented or DACA student?

I am an undocumented or DACA student, am I eligible to study abroad on UCEAP?

Please contact the UC San Diego Study Abroad Office so we can assist you.

Can I go if I am a transfer student?

Can I apply to UCEAP if I am a transfer student?

Yes, it is possible for transfer students to study abroad! Given the tight time frame, it is essential that transfer students plan ahead. UCEAP application deadlines are often due 6-12 months in advance of the program start.  Please complete First Steps, research your options and reach out to us via VAC to schedule an appointment.

Can I go as a senior?

I am a senior and would like to study abroad. Is this possible?

Yes! Be sure to speak to your College advisor about going abroad during your senior year. UC San Diego has a senior residency requirement and this requirement must be waived by your College. If you plan to graduate upon completion of your study abroad program, be advised that it can take up to 90 days for UCEAP courses (and grades) to be posted to your UCSD academic record.  This means there will be a delay in receiving your final transcript and diploma.  If you plan to attend professional school, graduate school or participate in any activity that requires proof of graduation, this is something to be aware of. Also, please note that if your study abroad calendar conflicts with UC San Diego’s graduation ceremony, you will not be able to attend the ceremony. Please speak with your College advisor to see if you might be able to attend one earlier or later since you will be abroad. 

Can I go as a non-CA resident?

I am paying non-resident tuition at UC San Diego and would like to study abroad through UCEAP.  Is this possible?

Absolutely! When you meet with a Study Abroad Advisor, please let them know if you are an international student or out-of-state student so they can advise you what might be the best avenue for you to study abroad.

What if I am a second year with junior standing?

I have junior standing but I am only a second year student. Can I go on a program that says junior standing is required?

For most programs, UCEAP determines class standing by units (84 units for juniors).  However, a few programs require completion of two years of university studies prior to departure.  Please read the eligibility criteria carefully on the UCEAP website and consult with your Study Abroad Advisor in our office.

Can I go as a sophomore?

Can I go on a UCEAP program as a sophomore?

UCEAP does offer some programs that only require sophomore standing (45 units) or higher. Please check the eligibility criteria listed on the UCEAP program page or use the “Find a Program” search option and choose “Sophomore” under “Class Level”.

Application Questions

Do I need a passport to apply for an UCEAP program?

Do I need a passport to apply for an UCEAP program?

Most programs do not require a passport at the time of application, however since it can take several months to get a new passport (or renew one), we encourage you to apply NOW. If you are a US citizen, you can apply or renew your passport on campus.If you are a US citizen, you can apply or renew your passport on campus.

How do I start the UCEAP application process?

How do I start the UCEAP application process?

Follow these easy 10 Steps to Apply to UCEAP and don’t forget to check the UCEAP Application Deadlines.

When are UCEAP applications due?

When are UCEAP applications due?

Click here for deadline information. If a deadline has passed, reach out to us to see if a late application might be possible.

Do I need to submit an application in BOTH Tritons Abroad and the UCEAP application portal?

Do I need to submit an application in BOTH Tritons Abroad and the UCEAP application portal?

Yes! Your application is not complete until you have submitted applications in both systems.

Can I apply to more than one UCEAP program?

Can I apply to more than one UCEAP program?

Yes, as long as the programs are for different terms (i.e. Summer and Fall). It is not possible to apply for more than one UCEAP program for the same term (i.e. two summer programs during the same year). Please submit one application to your top choice only for the same term. If for some reason, you are not nominated, your study abroad advisor will reach out to you about other options.

I just started my Academic Planning Form and I’m afraid I won’t have it reviewed and signed by the UCEAP application deadline.  What do I do?

I just started my Academic Planning Form and I’m afraid I won’t have it reviewed and signed by the UCEAP application deadline.  What do I do?

Please be sure to start the Academic Planning Form review process early since it can take some time to have it reviewed and signed by your academic advisors. If you do not have it ready by the deadline, please upload a note stating that your form is “in progress” and provide an estimated date that you will upload it into your Tritons Abroad application.

Can I participate in UCEAP programs back to back?

Can I participate in UCEAP programs back to back?

Students may apply for back to back programs as long as the dates do not overlap and there are no visa restrictions. Please consult your UC San Diego Study Abroad advisor for your second program before you apply.

The deadline has passed, can I still apply?

The deadline has passed, can I still apply?

In some cases, we are able to accept late applications. Please contact your study abroad advisor via the Virtual Advising Center to ask if the application deadline is flexible for your program. 

The UCEAP application is asking for the UCSD classes I’ll be taking until I leave for abroad. I haven’t signed up for classes yet. What do I do?

The UCEAP application is asking for the UCSD classes I’ll be taking until I leave for abroad. I haven’t signed up for classes yet. What do I do?

Do your best and we understand that your class schedules for the next few quarters aren’t finalized.  If the program requires a minimum class standing or has course or language prerequisites, we will check to make sure that you’re meeting these requirements by departure.

The UCEAP Application is asking for course information. What is a class suffix? 

The UCEAP Application is asking for course information. What is a class suffix? 

An example of a suffix in a class code is the letter B in the following course code: 

POLI 136B Comparative Politics and Political Culture (4)

If your course does not have a suffix, there is no need to input anything in that field.

Program Questions

How do I use the Search tool on the UCEAP website?

How do I use the Search tool on the UCEAP website?

The “Find A Program” feature provides a helpful way of narrowing down your options by geographic region, field of study, or experience type. If you are looking for a “field of study” and don’t see your major listed, it’s because UC San Diego might have a unique major and the listed options are generic to the UCs. In these cases, we recommend using related fields of study to conduct your search. Once you’ve done an initial search, be sure to review the program eligibility requirements. Class standing and course requirements signify the number of units you will need to have completed by departure, not the time of applying. However, required GPA is at the time of application.

For UCEAP, are “Fall”, “Spring” and “Year” the same as UC San Diego dates?

On the UCEAP website, are “Fall”, “Spring” and “Year” the same as UC San Diego dates?

Not necessarily. Pay close attention to the estimated dates that can be found under “eligibility/dates” on the left-hand side of each program page. Because most foreign universities run on a semester system, “Fall” and “Spring” don’t just mean fall and spring quarter.

“Fall” usually means a semester that starts in mid-August and ends in December. Studying away fall semester typically translates to an extra five weeks when compared to the quarter term, and extra units earned! In most cases, you will be absent for fall quarter at UC San Diego and return in time for winter quarter.

“Spring” usually means a semester that starts in January or mid-February and ends sometime in May or June. You will typically miss winter and spring quarters at UC San Diego. There are, however, several winter and spring quarter options abroad, and a sprinkle of programs with unusual academic calendars so look closely at the calendar. Some important exceptions include a few programs in Spain, Germany, Taiwan and Japan.

This is not true for every program, so look at the calendar. 

Does UCEAP have summer programs?

Does UCEAP have summer programs?

Yes, UCEAP does! The easiest way to find them all in one place is to select the “Summer” button under the “Term” filter through the "Find a Program” tool.

Summer programs can range from an international summer school with many course options available to programs with pre-set course offerings. Intensive language, internship, and laboratory research programs are also available.

Make sure to not overlook the duration of the program, as UCEAP Summer programs can sometimes be longer in length (6-9 weeks) than UC San Diego Global Seminars (5 weeks). They also offer a variable number of units, whereas UC Global Seminars offer 8 UC units.

Can I intern, volunteer, or do lab research with UCEAP?

Can I intern, volunteer, or do lab research with UCEAP?

Every program has different parameters for these opportunities.

Some UCEAP programs revolve around a required internship, research, or volunteer opportunity. Others have the option of adding these elements on top of your coursework. Oftentimes you need to take your own initiative to find an internship in the local community in the same way you would here. In some locations (e.g. Chile, Mexico, or Shanghai), the study center can help set you up with an internship or volunteer opportunity.

When using the “Find a Program” tool, choose “Experience Type” to search for these types of opportunities. For programs that offer these types of opportunities in addition to coursework, you will need to review the program page and/or ask one of the study abroad advisors if these opportunities exist on that program. 

How do I know the exact dates of my UCEAP program?

How do I know the exact dates of my UCEAP program?

Most UCEAP programs are based around the calendars of foreign universities. As you must apply to programs so far in advance, oftentimes the official calendars are not yet posted.

To get a good idea of what the program dates will be, go to the link, “Dates and Eligibility” under “Program Details” on the left-hand side of the program page. Keep in mind that these dates are only an estimation of time, and the official dates will be available later.

You can expect your program calendar to be uploaded a few months before the program start date (well after the application period). For those that have already enrolled in a program through UCEAP, do not purchase a flight until your official program calendar is posted. More information will be available to you as you move through the enrollment process.

What is an ILP? How about a pre-ILP?

What is an ILP? How about a pre-ILP?

ILP stands for “Intensive Language Program”. You will find this option for programs where you will be taking coursework in foreign languages. This is language-intensive training to strengthen your language ability before entering into a university classroom. Students have reported local professors can have regional accents, speak quickly, or use local jargon, all of which can pose a challenge to non-native speakers. The ILP will prepare you for this. Most ILPs are mandatory, but some programs have optional ILPs.

An optional pre-ILP exists in some countries, for students that don’t quite meet the language requirement (but are close) or really want a lot more practice to strengthen their language skills. It will bring them up to speed with the other students in time for the ILP.

ILP stands for “Intensive Language Program”. You will find this option for programs where you will be taking coursework in foreign languages. This is language-intensive training to strengthen your language ability before entering into a university classroom. Students have reported local professors can have regional accents, speak quickly, or use local jargon, all of which can pose a challenge to non-native speakers. The ILP will prepare you for this. Most ILPs are mandatory, but some programs have optional ILPs.

An optional pre-ILP exists in some countries, for students that don’t quite meet the language requirement (but are close) or really want a lot more practice to strengthen their language skills. It will bring them up to speed with the other students in time for the ILP.

How do I know where I will live? Is a homestay possible?

How do I know where I will live? Is a homestay possible?

Housing varies by program. Be sure to check program specific housing information under the “Housing” tab on the UCEAP program page.

What will it be like to study abroad as an LGBTQ+ student or a student of color? 

What will it be like to study abroad as an LGBTQ+ student or a student of color? 

Study Abroad, UC San Diego is committed to helping advance and promote the participation of a diverse student body in all of its international programs. We believe that the joy and life-long impact that a study abroad program can have on an individual is an experience that should be accessible to all regardless of race, ethnicity, religion, sexuality, gender, disability, economic background etc. Please visit the Diversity and Identity page on our website for resources. Study Abroad Advisors are also happy to individually address any questions or concerns.

Academic Questions

How do I get major or minor credit on UCEAP?

How do I get major or minor credit on UCEAP?

Before Departure

Every UCEAP program has different types of course offerings; some have limited options or are pre-set for you, but most programs allow you to select from a wide variety of courses offered by the host university.

At the time of application, it is not always possible to tell exactly what courses will be offered the following academic year. You should use the current course listings on the host university website, as well as descriptions of past courses taken in the MyEAP Course Catalog, to determine if this university has sufficient offerings in your subject area. Reference the “Academics” link on the left-hand side of your program details section for resources on identifying courses.

Please note that each department varies on how they determine academic credit. Some departments maintain a pre-approved course list, which can be found on the department’s study abroad webpage, while others will review your APF with you, but require that you petition the courses upon return. 

Academic Planning Form

As part of your UCEAP application, you will be asked to fill out an Academic Planning Form (APF). This form is an opportunity for you to discuss the courses you plan to take abroad with your major/minor advisor.

The Academic Planning Form is not a course registration form; it is simply a tool to help you explore with your major advisor the types of courses you should be looking for when the time comes to register for your courses abroad. Despite what coursework you plan to take abroad, the APF must be signed by your major and minor advisor(s). The APF reviewal process is to ensure you have discussed your plans and the possibility to get credit towards that area while you are abroad. This is especially important since each department determines the number of courses that can be taken outside of the UCSD department, including on study abroad. 

At the time you are required to register for classes (this can be anywhere from a month before departure to a week after your arrival), you should also be in touch with your academic advisor if a course you planned to take isn’t offered, or you see another course available you’d prefer.  Please contact your advisor via VAC for some feedback on whether or not that new course might suffice.

While Abroad

Make sure you save ALL of your syllabi and coursework from abroad. If you are registering for courses after departure, see the above paragraph regarding course registration.Upon Return

Upon return, grades can take up to 90 days to transfer back. You will see the courses listed on your UC San Diego transcript and your corresponding UC grades at that time. Please contact your department to find out what the next steps are.  

UC San Diego Study Abroad recommends saving all your coursework, written assignments, syllabi, and textbooks or reading lists to present to your department upon return. These assignments oftentimes must be translated if you wish to receive credit.

How do I get GE credit on UCEAP?

How do I get GE credit on UCEAP?

As part of your UCEAP application, you will be required to have your Academic Planning Form (APF) reviewed and signed by your College advisor. Be prepared to show course descriptions to your College advisor prior to departure for advice on what may or may not be successfully approved. When you meet with your College advisor, please ask how you will petition coursework upon return.  Don’t forget, to save all your course materials for the petition process.

How and when do I register for my classes abroad?

How and when do I register for my classes abroad?

For every program, registering for classes will happen differently. Most programs, you will register for classes anywhere from one month before departure (online) to a week after arrival (on campus during orientation week). The UCEAP system-wide office in Goleta (Santa Barbara) will be in touch with you via email regarding registering for courses when the time comes.

How many units do I take while abroad?

How many units do I take while abroad?

While abroad, you will be required to be a full-time student. The total number of classes and units varies by program. To find this information, look under the Academics tab on the UCEAP program page.

Can I take classes Pass/No pass on UCEAP?

Can I take classes Pass/No pass on UCEAP?

Pass/No Pass options vary depending on your program, but in general, students may only take 1/3 of courses for P/NP credit. Please refer to the UCEAP Guide to Study Abroad for more information, which is located in the pre-departure section of your UCEAP application. However, if you are hoping to get credit within your department, you must be aware of their rules. Do not take a class P/NP if your department or College requires the course to be taken for a letter grade.

Also, remember that the P/NP option must be noted on the Study List at the time of enrollment or petitioned during the normal petition period. However, the P/NP is not allowed for:

-  Intensive Language Program (ILP) courses, unless the courses are offered on the P/NP basis only

-  Special study courses (independent study, research, or internships) when the particular program requires a letter grade

-  The language instruction portion of short-term language and culture programs.                                                                       

-  See the UCEAP Guide to Study Abroad in the pre-departure section of the UCEAP application portal for more information.

Do the classes I take abroad affect my UC GPA?

Do the classes I take abroad affect my UC GPA?

Yes. UCEAP courses taken abroad will be listed on your UC San Diego transcript and factored into your UC San Diego GPA, if taken for a letter grade.

If you fail a class abroad, it will show up on your UC San Diego transcript. Oftentimes, you will not be able to retake the course here because the same course is not offered.

How does UC San Diego know I am participating in a UCEAP program?

How does UC San Diego know I am participating in a UCEAP program?

Before departure, the UC San Diego Study Abroad Office will send a list of UCEAP students studying abroad to the Registrar's Office. During the term that you are participating in UCEAP, you will be enrolled in EAP 100, which is a placeholder. This placeholder will be removed with your UCEAP courses and grades once available. Remember, this can take up to 90 days after the program ends.

I’d like to take classes in English for my major, but would prefer to go to a non-English speaking country? Is this possible?

I’d like to take classes in English for my major, but would prefer to go to a non-English speaking country? Is this possible?

Absolutely! UCEAP offers a ton of programs where classes are taught in English, even though the local language is not English. Great examples are Sweden, Korea, The Netherlands, and Costa Rica. When you use the “Find a Program” filter on the UCEAP website, choose “English” as the language of instruction.

How do I get academic or physical accommodations while I am abroad?

How do I get academic or physical accommodations while I am abroad?

It is incredibly important that you notify your study abroad advisor as early as possible of any academic or physical accommodations you may need while you are abroad. Your UCEAP advisor can provide more details of what is available in the host country. Please note that not all programs abroad offer the disability services that UC San Diego provides, but your study abroad and UCEAP advisors will work closely with you to try to find a study abroad program that meets your academic and physical needs. 

We also suggest you reach out to your Office for Students with Disabilities (OSD) advisor early  to discuss your plans to study abroad. Another great resource is Mobility International, as well as UCEAP Japan returnee, Sarah Mohoney’s blog post.

Financial Questions

How do I find my program’s budget? 

How do I find my program’s budget? 

Specific budgets for a program are oftentimes not posted until after the initial enrollment period. To get a good idea of the costs and what to anticipate, click on the “Cost” tab on the left-hand side of the program details page.   

Once your program budget has been finalized, it will appear in the “Finances” section in the UCEAP application portal.

Does Financial Aid go with me on UCEAP? How do I apply for it? 

Does Financial Aid go with me on UCEAP? How do I apply for it? 

Financial aid does go with you. However, it may look different depending on what program you choose. Your package may expand if the program is more expensive than your time at UC San Diego; it may be reduced during your time abroad if your program is less expensive than being at UC San Diego.

Once you decide on a program, print out the budget (see above answer "how do I find my program's budget?) and meet with a Financial Aid Officer at UC San Diego Study Abroad. There is no additional application besides the FAFSA that you need to fill out for financial aid; students participating in UCEAP programs will be packaged accordingly. If you’d like to meet with a Financial Aid Officer for more information, please send a message via VAC to the UC San Diego Study Abroad Office.

For detailed information regarding financial aid, please see Financial Aid for UCEAP Students.

Are there scholarships available? 

Are there scholarships available? 

Yes. Please check the Scholarships page on the UC San Diego Study Abroad website. Be aware, many scholarship deadlines are early!

In addition, UC San Diego Study Abroad offers financial aid and scholarship information sessions, as well as essay writing workshops. For more information, see UC San Diego Study Abroad Events.

Are there any fees and payments that I should know about? 

Are there any fees and payments that I should know about? 

UCEAP fees vary by program. For specific budget/payment instructions, please see the instructions on how to find your budget under the question “How do I find my program’s budget?” Also, Study Abroad UC San Diego does have a one-time UCEAP/OAP Administrative Fee and details can be found here.

General Travel & UCEAP Extension Questions

Can I leave early or stay late for my UCEAP program or do I have to travel with the group?

Can I leave early or stay late for my UCEAP program or do I have to travel with the group?

Students make their own transportation arrangements. Some students do travel in the destination country or region before or after the program. However, before booking travel, be sure to wait until your calendar is posted in the UCEAP application portal. Also, please note that some visas restrict early arrival or late departure so check this before making travel plans.

Can I study abroad more than once with UCEAP?

Can I study abroad more than once with UCEAP?

Yes, students can study abroad more than once as long as program dates do not conflict and there are no logistical complications. Let your Study Abroad Advisor know if you're thinking about studying abroad more than once, especially on back-to-back programs. You should also speak with your academic and financial aid advisors to confirm there are no financial or academic restrictions to participating in more than one program.

Can I extend my participation once abroad?

Can I extend my participation once abroad?

Yes, many programs have an option to extend participation. If your program has an extension option, you must complete the Departmental and College Pre-Approval to Extend form (DPA) as part of your UCEAP application. This does not obligate you to extend but facilitates the process should you decide to extend while abroad.

Should I apply for a visa now? 

Should I apply for a visa now? 

No, please wait for instructions from UCEAP. They will provide you with this information via the UCEAP Application Portal once you have been nominated and accepted into the program.